Job Function:
• Handle Expediting /Exports/Imports Shipments according to client requirements
- Receive new order booking from sales representative or customer
- A file to be opened immediately, all correspondence to be printed and kept in the file.
- Get in touch with our office in the origin country, to contact the shipper and arrange shipment
- Provide our office with the necessary information such as booking confirmation, contract number,
shipper contact detail etc.
- Keep client updated daily on the progress of their shipment/orders using prescribed Status Report
format
- Once the vessel sails all documents to be prepared for arrival in line with procedures obtained from
booking office and file
• Invoicing Timeously such that complete set of documents are delivered with the shipment
• Daily pre alerts/status reports to customers
• Ensure all Customs regulations are met including the prompt return of documents
• Ensure PODS are returned by both the Haulier and /or office or destination
- Requesting ANFS/ SOBS from various lines and registering your file
- Preparation of SADC Certificates where required
- Follow up on complete, correct and accurate documentation including clearing instructions to execute
shipments
- Requesting Invoices from service providers to create a complete set of documents at the time the file
is invoiced
- Ensuring your files are invoiced within 24 hours after delivery at most
- Arranging transport for deliveries of your shipments, Locally and Long distance
- Advise client of any cost amendments from original Estimate
- Operating within budget allocated through estimate given to the client and highlight any discrepancy
if full scope of work is not covered by commercial/estimator/front office staff
- Handover all relevant documents to Customs Department for necessary framing of the Entry.
- Ensure clients are invoiced in line with what has been agreed and the costing
- Is accurate and within agreed credit terms
- Ensure invoices are dispatched regularly and in line with the procedure set out.
- Ensure supplier invoices are in line with proposed costing on Pegasus
- Foster a strong operations relationship with client to allow for growth of business
- Any other delegated tasks deemed as reasonable as assigned by the reporting manager

- Matric
- 1 - 5 years’ experience in the Sea/Air/Road Freight Imports and Exports environment
- Computer Literate – MS Office Suite Knowledge of Excel
- Proactive and Tenacious